Find your fit
Who it is for
Agencies that coordinate several client jobs and need to see who is available have the clearest fit. Freelancers and small teams can begin with Cloud Free if three active projects are enough. Teams needing client access, finance tracking or the Schedule view should check Business, Enterprise or Self-Hosted rights before choosing a plan.
Worklenz also offers a self-hosted route for organizations that want to run the application on their own infrastructure. That is a different operating commitment from Cloud: the buyer needs to plan server setup and upkeep, while paid self-hosted editions add support and administration options.
The work it supports
Core capabilities
Start a project with a reusable structure, then add milestones, deadlines and tasks. Tasks can hold descriptions, priorities, assignees and subtasks. This gives a team a shared picture of the work before anyone starts logging hours.
Task work can be viewed as a list, board, timeline or calendar. Dependencies and start/end dates help show which work follows another item. Comments, files, progress updates and time logs stay attached to the task, so a handoff has more context than a status label alone.
A team member can start a task timer or add time manually. Worklenz links entries to the task and project, and distinguishes billable from non-billable time. Only one timer runs at once, so someone switching between clients can move the active timer and fill gaps with manual entries.
Managers can inspect assignments, availability and workload across projects before moving work. Worklenz advertises a visual Schedule, but its current help calls that timeline a preview: it supports viewing and filters, while drag-and-drop planning and direct task editing are listed for a future update. Verify the specific action your team expects to take from that screen.
For eligible plans, Project Finance connects time and resource data to rates, costs and budget views. The cost calculation may use hourly or daily rates; changing that method recalculates project task totals immediately. Trial a fictional project before relying on its margin or budget figures in a real quote.
An invited client can use the plan-qualified portal to see assigned project progress, tasks and milestones and communicate with the service team. Set up a safe sample client view to confirm what an external person can see, especially documents and project details.
Understand the offer
Pricing and getting started
Cloud Free currently lists unlimited users, three active projects, core features and community support. The project cap matters more than a seat count for a small agency with many simultaneous engagements. Cloud Pro and Business lift the project limit, with different seat and feature allowances.
The current pricing page shows separate small-team and regular-team Cloud cards, monthly and yearly billing controls, and a 14-day trial for paid plans without a credit card. Its static text contains several mutually exclusive price states, and the plan cards show dollar symbols without a verified currency. Choose the team size and billing term on the live pricing page and confirm the checkout or sales quote before budgeting.
Self-Hosted Community is presented as free with unlimited users and core task management. Paid Self-Hosted Business and Enterprise add support and administrative features. The self-hosted route uses buyer-managed infrastructure and Docker Compose as the recommended setup; account for that work when comparing it with managed Cloud pricing.
The help center gates Project Finance, the client portal and Schedule to Business, Enterprise or Self-Hosted plans. Do not assume these are included just because a broad features page describes them; check the exact edition and deployment in a written offer.
Look a little closer
Before you choose
For a low-risk evaluation, build one fictional project with a few dependent tasks, assign sample work and log one billable and one non-billable entry. Compare the task, project and workload views to the reports the team needs. This exposes whether the workflow fits without importing customer records.
If job profitability is central, verify the Business-or-higher finance entitlement and the chosen hourly or daily cost method before setting rates. A method change recalculates project totals, so document the intended calculation and inspect a sample budget before relying on a margin number.
If clients will sign in, test an invitation with fictional content and review exactly which tasks, files, messages and reports it exposes. Client Portal is plan-qualified and invitation-only; a marketing description of client visibility does not prove the team's intended permission setup.
For self-hosting, confirm the team's responsibility for deployment, updates and recovery alongside the desired support edition. If the team wants managed hosting, compare Cloud tiers instead, using the selected team size, billing period and currency at checkout rather than a number copied from an unselected pricing state.
11 distinct sources behind this profile. Research observed Oct 26, 2026. Features and offers can change.
View sources and research →
