Find your fit
Who it is for
A researcher or individual managing many ideas can capture short notes as nodes, apply types such as task or project, and bring related material into several contexts without copying it. The payoff depends on choosing a small, useful set of supertags and fields.
A team or solo operator building a task or knowledge dashboard can define searches by tag and field, then work with results as references to the source notes. Test the structure on a representative workspace before migrating a large collection.
The work it supports
Core capabilities
Each node is a movable piece of information. A reference mirrors an existing node, so edits to that information appear wherever it is reused. This helps connect meeting notes, tasks and project material without maintaining separate copies.
A supertag turns a node into a type with a template of fields. For example, a task type can carry a due date while a project type can carry a status. Nodes carrying the same supertag can be gathered as a collection; decide which fields matter before tagging a large archive.
Live search nodes use conditions to retrieve nodes from workspaces the user can access. Results are references and refresh when expanded. The documented 2,500-result ceiling means broad dashboards may need tighter filters.
The Mac, Windows and Linux desktop app adds tabs, split panels and system-wide capture. Its full offline mode supports edits to personal workspaces and read access to shared ones, then syncs after reconnection. AI, publishing, calendar sync, integrations and commands need an internet connection.
A Notion export can be imported from Markdown or CSV, including page content and linked databases. Relations between Notion databases, custom views and workspace-wide automations are excluded, so trial an important section first. Tana Outliner can export a workspace as Markdown or JSON.
AI chat can start with a note as context. Responses can be edited and tagged into the workspace; run a few representative prompts to judge output quality and credit use before treating it as a routine workflow.
Understand the offer
Pricing and getting started
The captured official pricing page shows Free at $0 with 500 monthly AI credits, three workspaces, 0.5 GB of uploaded-file storage and 5 MB per uploaded file. Free includes some AI features, although older Help text conflicts with that point; confirm the current account offer before relying on it.
The same page displays Plus at $8 per month with 2,000 AI credits, calendar sync and unlimited workspaces; Pro at $14 per month with 5,000 credits, Readwise integration and Input API access. A monthly/yearly toggle appears on the page, so confirm billing period, currency and tax in checkout.
Paid plans advertise a 14-day trial. Billing guidance says a card is required and the trial must be cancelled to avoid a subscription. Monthly credits renew every 30 days without rollover; paid accounts can buy top-ups valid for one year, while Free cannot.
Look a little closer
Before you choose
Start with one small workflow: create a task supertag and useful fields, capture a few nodes, reference one elsewhere, and build a focused live search. Check whether the structure remains easy to navigate as the sample grows.
If offline use matters, test the desktop app with a personal workspace and a disconnected connection. Check the reconnection and sync experience, especially before editing shared material during intermittent connectivity.
Before migration, import a small representative Notion export and compare linked content, views and relations with the original. Export a sample workspace in the required format to see what can be carried to another tool.
Compare the actual plan offer with expected workspaces, storage, integrations and AI credit use. Verify trial cancellation terms and the billing period in the account rather than relying on the static price display.
9 distinct sources behind this profile. Research observed Oct 27, 2026. Features and offers can change.
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