Soldo

Start by assigning spending access to the right person, team or project. Soldo supports physical and virtual company cards with built-in limits and rules; its reloadable prepaid model makes the funded amount a practical ceiling for card spending.

Set spending policy profiles and category allowances before staff spend. After transactions arrive, out-of-policy reports can flag amounts beyond agreed allowances, helping reviewers focus on exceptions rather than inspecting each purchase from scratch.

An employee can capture a receipt in the mobile app and attach the context to a card expense. Soldo also accepts out-of-pocket and cash expense records, so the review queue can cover purchases that never touched a company card. OCR receipt automation is shown on Plus; check the chosen plan before assuming it is included.

For a complex purchase, Soldo can split one transaction and assign amounts to different employees. Reviewers can validate and approve expenses in the app, delegate post-approvals and request missing information with reminders.

Expense reports and downloadable reimbursement reports provide a closeout view. For a pilot, use harmless sample expenses and check whether the report matches the company’s approval and payment process, especially where the person submitting an expense is not the final approver.

Accounting handoff can use integrations with Xero, QuickBooks Online or NetSuite, or transaction exports for another system. Confirm which fields, receipts and categories reach the chosen ledger in a small sample before relying on a month-end sync.

For teams that need separate budgets, Plus lists company wallets and multi-currency spending. Standard and Plus also describe eligible outbound bank transfers through UK Faster Payments or EU SEPA, including reimbursements. Transfer access and currency needs should be checked in the relevant market and plan.