Find your fit
Who it is for
It suits an individual whose tasks and meetings compete for the same day and who wants to review both in one place. The Inbox and desktop Console help capture a thought before deciding when to work on it; the agenda gives it a day without immediately claiming a meeting-sized calendar slot.
A small team may be interested in the Business workspaces and access controls. Compare those rights with the lower tiers before moving shared planning into Routine; the current grid puts these team features above the individual plans.
The work it supports
Core capabilities
Start by capturing a task or idea into the Inbox. On desktop, the Console accepts a quick text entry; on mobile, the vendor describes sharing an article or message into Routine. Then process the Inbox deliberately rather than letting every captured item become a calendar commitment.
Inbox processing can end with several decisions: discard an irrelevant item, complete a short one, schedule or postpone it, link it to a larger project, or assign it to a teammate. A small pilot should check whether this triage feels fast enough for the volume of incoming work.
Schedule a task to a day when you want it visible in that day’s agenda. The help guide says this does not block time on the calendar. That makes day scheduling a softer commitment, useful for work whose exact hour remains open.
For work that needs a protected window, allocate the task to a calendar slot. Routine shows the allocation as its own block, which can be moved or resized as plans change. This is the distinction between a day on the agenda and a reserved time slot.
The planner puts tasks beside calendar events, so a weekly review can compare intended work with existing appointments. Routine describes bidirectional synchronization for connected calendars, but provider coverage needs a separate check.
Plans do change: a scheduled task can move to another day, while an allocation can be moved or resized. Test a simple reschedule with non-sensitive sample tasks to see how the agenda and connected calendar behave in the chosen setup.
Understand the offer
Pricing and getting started
Free Forever includes tasks, calendars, notes and offline mode. Its current grid caps integrations at three, custom databases at three and AI credits at 250. These are plan entitlements, not evidence that every integration or AI workflow has been tested.
Personal adds time blocking and time boxing, event coloring and exporting, with ten integrations, ten custom databases and 500 AI credits. If the main reason for choosing Routine is reserving task time on the calendar, start the plan comparison here.
Professional adds AI meeting notes, agents and automations, time tracking, unlimited integrations and databases, and 7,000 AI credits. Business adds organization workspaces, access controls, versioning and consolidated billing, with 10,000 AI credits per seat. Treat those as separate buying decisions from the basic Inbox and agenda workflow.
Enterprise is contact-led and lists compliance, audit logs, analytics and provisioning. The captured page displays $5 per month for Personal, $10 per month for Professional and $15 per seat per month for Business, but the static view does not establish selected billing term, currency, tax or checkout total. Confirm the live selector and contract before buying.
Look a little closer
Before you choose
Day scheduling and time blocking are easy to conflate. A task placed on a day appears in the agenda without reserving a time slot; a time allocation makes a calendar block. The current plan grid places the latter under Personal, so a Free evaluation should test the day-based workflow on its own terms.
Check the exact calendar provider before moving daily planning. The broad planner page describes bidirectional sync, yet the current Outlook help page says Microsoft Outlook Calendar is not directly supported. Its Google bridge suggestion has limitations, so do not assume every existing calendar will connect directly.
AI assistance and credit allotments appear throughout the grid, with materially different limits and higher-tier features. Test the ordinary capture, triage and scheduling path first; then assess AI rights and data handling under the intended plan if those tools matter.
Use a few harmless sample tasks to verify capture, day scheduling, allocation and rescheduling in the selected plan and calendar setup. This profile is based on the vendor’s public guidance; it does not validate a live account, calendar connection, AI action or purchase.
7 distinct sources behind this profile. Research observed Oct 26, 2026. Features and offers can change.
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