Find your fit
Who it is for
Small teams can begin with one shared library and notebooks for recurring topics. As departments or clients need separate access, additional team libraries provide different audiences without copying the same note into multiple files.
A solo writer may want the personal library and quick search without team administration. A larger organization should check who can edit policies, who can merely comment, and whether access by email domain is appropriate before sharing sensitive content.
The work it supports
Core capabilities
A personal library is private to its owner. Draft there, then move a note into a team library when it is ready for colleagues; Notejoy says that move shares the note with everyone who has access to the destination library. Check the destination before moving a confidential draft.
Team libraries are the main shared workspace. Notes sit in notebooks inside each library, so a team could separate onboarding, meeting records and procedures. A new note in a shared library inherits that library’s audience rather than needing individual invitations.
People can edit the same note together in real time. For a handoff, have two colleagues try a harmless example so they can see the editing flow, then decide who maintains the final version after a meeting or review.
The sharing guide describes admin, editing, commenting and viewing levels. Use the least access a reader needs for policy or reference libraries. Confirm the current plan requirement for each role before a large rollout.
Domain sharing can automatically add people with a matching work-email domain to a team library. That can reduce invitations for broad company material, but it should be checked carefully for restricted libraries. A separate library with explicit members is more suitable when the audience must stay small.
Full-text search spans a person’s own notes and the team libraries they can access. Notejoy also says it indexes PDFs, Google Docs, Microsoft Word files and text in images, while Quick find helps jump to a known title. Try several real document types in a small sample before assuming every attachment is retrievable.
Hiding a library only cleans up one person’s sidebar. It does not remove the library for other members or stop its notes appearing in search. Use membership and permissions, not the Hide control, to manage access.
The export guide describes choosing a library or notebook and placing its notes in Google Drive as Google Documents. Run a small export and inspect text, images and formatting before relying on it for a migration or backup.
Note history can show edits by author and restore an earlier version. The help page says history reaches back one year. Check the history of a sample note if long-term recovery is important.
The current pricing page says all plans include device sync, real-time collaborative editing and integrations with Google Drive, Microsoft Office, Zoom, Slack, Trello and HubSpot. Verify the one integration your team will actually use and its account permissions before moving live content.
Understand the offer
Pricing and getting started
Free is a small starting point: up to five users per library, three team libraries, five notebooks, a 10MB per-file upload limit and 100MB library storage. Count the libraries, notebooks and typical attachments in a trial workspace before assuming Free will hold the team’s archive.
Solo is shaped for one user per library, with unlimited personal libraries and notebooks plus larger file and storage limits. The plan name does not make it the right team-sharing choice; review Pro or Team if several people need access to the same library.
Pro adds unlimited team libraries and notebooks, 1GB per-file uploads, 20GB library storage and view/comment-only users in the current comparison. Team includes Pro and adds unlimited users, user management and a team activity dashboard. Confirm whether the buyer’s collaboration and administration needs match the selected tier.
The pricing page shows paid amounts with annual billing and monthly selectors, but the visible dollar sign alone does not identify the buyer’s currency, tax or final total. Compare the chosen term and number of users in checkout. Some help pages still call older plans Plus/Premium; use the current Free/Solo/Pro/Team grid for today’s tier names.
Look a little closer
Before you choose
Start with a harmless personal note, move it into a team library and check who can open, edit or comment. The move changes the audience, and a domain-sharing rule can widen it further.
Search for a sample procedure by title, a phrase in its body and text in an attached file. Then hide a library to confirm that Hide affects navigation rather than permissions or search visibility.
Before loading a large knowledge archive, try an export, inspect a restored note and check the current plan’s limits. Notejoy’s older help pages use retired tier names, so resolve any critical history, export or permission entitlement against the current plan grid and a live account.
9 distinct sources behind this profile. Research observed Oct 26, 2026. Features and offers can change.
View sources and research →
