Find your fit
Who it is for
A solo consultant, tutor or coach can share an appointment link and let clients select a time. Free Forever lists unlimited bookings and up to two connected calendars, making the basic scheduling workflow available without a trial deadline.
A service business offering several appointment types can compare Pro for booking questions, branded pages and message customization. Check the chosen tier when a public booking page is part of the customer experience.
A team can evaluate round robin or collective booking. Koalendar counts bookable people and some resources as seats, so estimate with the real host and room roster.
The work it supports
Core capabilities
Booking pages. Share a scheduling link or embed a page so an invitee can reserve an appointment without asking for open times by email.
Availability. Set weekly or date-specific hours and connect calendars so offered slots reflect existing commitments.
Reminders. Configure appointment notifications and, on paid plans, custom email or SMS messages; verify the applicable allowance and sending schedule.
Understand the offer
Pricing and getting started
The current Free Forever plan has no time limit and lists unlimited bookings, event types and scheduling links. Help material says it can check conflicts on two connected calendars.
The captured pricing help displays Pro at $6.99 per seat per month with annual billing. The actual bill depends on the number of bookable users or resources, so confirm current local currency, taxes and billing term.
Pro adds more advanced appointment types, form questions, approval options and customized reminders. Higher tiers list additional email and SMS allowances; compare the actual notification volume.
Invitees do not need seats, but administrators and bookable resources can count. Model the team and facilities before comparing subscription totals.
Look a little closer
Before you choose
Build fictional appointment types with different durations, share a test page and check the website embed on desktop and phone.
Connect a test calendar, block a period and try a date override. Verify that the booking page only offers the intended slots and displays the right time zone.
If several people or rooms share a schedule, test round robin or collective assignment and whether an approval step is needed.
Send test reminder messages using fictional details; check timing, sender, consent and message allowances for the selected plan.
No account, appointment, customer notification, payment, trial or checkout was exercised. These descriptions come from official pages captured in October 2026; confirm current local terms and configured behavior before real client use.
6 distinct sources behind this profile. Research observed Oct 16, 2026. Features and offers can change.
View sources and research →
