Find your fit
Who it is for
A service or operations team tracking many small requests can move a card from waiting to active to complete and set a work-in-progress limit on the active column. The board makes blocked or overloaded stages easier to inspect in a daily check-in.
A team that uses the same steps for several clients can put each client in a swimlane on one board. That keeps the common process visible while allowing people to focus on one stream at a time.
A group with stricter hosting requirements can evaluate Kanban Tool On-Site, which runs on its own server. Confirm the needed integrations first because Internet-based connections available online are absent from the isolated variant.
The work it supports
Core capabilities
Boards and templates. A project manager can start with a ready board layout or define custom columns and then adjust the board editor as the process changes. Name each column for an action the team can agree on before adding many cards.
Task cards. Cards can carry ownership and details such as priority, tags, links and due dates. Configure the template to show only the fields needed for a quick decision on the board.
Swimlanes. Horizontal rows can divide work by client, product, team or person while columns show stages across all rows. Test whether one board with swimlanes or several boards gives better visibility and access control.
Work-in-progress limits. A column can limit card count, estimated hours, difficulty or assigned-user load. Begin with a simple task-count limit, then inspect why work queues up before tuning a more complex rule.
Flow analytics. Breakdown, Lead & Cycle Time and Cumulative Flow views help examine how work moves through stages. Enterprise adds a Time Report; do not assume time reporting is included in the lower online tiers.
Time tracking. On the Enterprise plan, a card timer can start when it moves into a configured working column or be started and stopped manually. Check column types and how the team wants to record pauses before using the totals for reporting.
Process automation. Enterprise subscribers can set board rules for task assignment, movement, priority changes or notifications. Trial an example on a non-sensitive board so a rule does not move work unexpectedly.
On-Site deployment. The separate self-hosted variant keeps the system on a company server and can run without Internet access. Its lack of Internet-based integrations changes the workflow for teams relying on Zapier or cloud file storage.
Understand the offer
Pricing and getting started
The online Free plan allows two users and two boards and does not include file attachments. It is a practical pilot for a small shared workflow, but the board and user limits are material if several teams need separate spaces.
The current online pricing page shows Team at $6 or €6 per user per month with unlimited boards and attachments, and Enterprise at $11 or €11 per user per month with time tracking, groups and process automation. Confirm the currency selector, taxes and actual billed amount for your location.
The site offers a 14-day trial without a credit card and says the chosen plan's features are available during the trial. Continuing to use the data afterward requires a monthly or annual subscription; the monthly term renews automatically at the then-current rate.
Kanban Tool On-Site is listed separately for ten or more users with annual billing and contact-sales pricing. Do not apply the online per-user amounts to a self-hosted deployment; request its license, support and update terms in writing.
Look a little closer
Before you choose
Pilot one board with the real stages, several task cards, a client or team swimlane and a modest work-in-progress limit. Review the board after a week to see whether cards are aging in one stage or whether the lanes make ownership clearer.
If time reports or event-based rules are essential, budget for Enterprise rather than inferring they come with Team. Set the column types and run a sample automation and timer before relying on either for operations reports.
Choose online versus On-Site based on hosting policy and required integrations. Test one key file or automation connection and obtain an On-Site quote before committing to a deployment model.
10 distinct sources behind this profile. Research observed Oct 18, 2026. Features and offers can change.
View sources and research →
