Find your fit
Who it is for
It fits individuals and small teams who think in outlines, such as project plans, research collections or checklists that keep changing shape. A buyer seeking boards, a portfolio dashboard or a broad resource-planning system should test whether Checkvist's list-first view matches their work.
A team can begin with a private list, then invite readers or editors. Plan the sharing boundary deliberately: public links are different from private email invitations, and password or expiry protection is a Pro right.
The work it supports
Core capabilities
Lists can grow into nested tasks and subtasks. Keyboard writing and command modes let a user indent, move and restructure items quickly; the command finder helps when shortcuts are unfamiliar. Try a real project outline before adopting a naming and hierarchy scheme.
Tags, due dates, search and live filters help narrow a large list to the work that matters now. A progress counter can show open and completed items, which is useful for a checklist, though a team should decide how it treats notes that are not tasks.
Lists begin private and can be shared with reading or editing rights. Public and private sharing serve different audiences; use a sample list to check who can see, edit and reshare before inviting a team or publishing a link.
Assignment and repeating tasks appear in Pro. Teams that need named responsibility or recurring work should compare those paid rights with the Free plan before relying on them in a workflow.
The Web Clipper can bring a web page or other browser context into a list, with optional tags, due dates and subtasks. Email-to-list offers another capture route. Test a few real inputs to see whether their formatting and destination list remain useful.
The mobile progressive web app supports list work offline and syncs changes when the device returns online. Checkvist describes the mobile app as work in progress, so test the specific phone and offline handoff your team expects.
Lists can be imported and exported, including Markdown and OPML formats. Run a sample export early and examine how hierarchy, tags and attachments move before treating it as a migration or backup plan.
An Open API supports read and write integrations, but Checkvist itself calls the functionality limited. Confirm a required endpoint and plan rights in the published API before designing automation around it.
Understand the offer
Pricing and getting started
The Free tier is shown as $0 forever and includes unlimited hierarchical lists, sharing, tags, due dates, import/export and a mobile web app. This is enough to test the core outlining and collaboration style without assuming every feature-list item is free.
Pro adds task assignment, repeating tasks, file storage and advanced sharing. The current pricing page displays $3.9 per person per month and $39 per year, but does not state a currency code in that display; confirm billing currency, actual interval and taxes at checkout. The page separately says subscriptions can be quarterly or yearly.
A 14-day Pro trial needs no credit card and downgrades automatically to Free if not upgraded; the site says data remains while Pro-only functions stop. After a paid cancellation, Pro features continue through the prepaid period. Test any paid-only workflow before a downgrade.
The advertised Pro team tier is explicitly marked coming soon. Do not plan around its centralized ownership, group access or other proposed controls as if they are available in the current product.
Look a little closer
Before you choose
Start with a representative nested checklist and a small shared plan. Add dates and tags, invite one collaborator with the intended rights, and inspect the list from that person's view before migrating a larger team workflow.
If assigning work, recurring tasks or protected public links are required, evaluate Pro during the trial and note what happens after downgrade. Keep the not-yet-available Pro team controls out of a current purchase decision.
For migration or integration, export a sample list and compare the result with the original structure. The Open API is available but has a limited surface, so check a required read/write operation before committing to an automated handoff.
6 distinct sources behind this profile. Research observed Oct 20, 2026. Features and offers can change.
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