Find your fit
Who it is for
A class instructor can build a recurring entry, choose single or course tickets and cap total session places. A sample booking with multiple attendees helps confirm that ticket inventory and monthly booking allowance behave as expected.
An event organizer can use custom form questions, a public booking page and multi-ticket baskets. When a date fills, Standard or higher can run a date-specific waiting list, with a time-limited offer to the first person in line.
A small team taking paid reservations can choose Stripe or PayPal, or give offline payment instructions. The payment provider handles online charges and fees; check cancellation, transfer and refund processes before opening real sales.
The work it supports
Core capabilities
An entry brings together event information, dates, tickets and booking-form fields. It can represent one session or a recurring series. The organizer then shares its hosted page or embeds the schedule on another site.
Tickets can cover a single date, a course or a group. Attendees can put several tickets or classes in one basket. Set overall event size, each ticket type’s availability and per-booking maximum together so the booking limit matches your intention.
Custom forms can collect responses and attachments such as waivers. Confirmations supply a manage-booking link and calendar file; reminders can be scheduled on eligible plans. The class register supports attendance marking with selected form responses.
For a full event, Standard or higher can offer a waiting list. When a place opens, Bookwhen emails the first customer a unique booking link, then offers it to the next if the time window expires. A course waiting list applies to the selected date only.
Administrators can cancel or transfer eligible tickets to open future sessions on Lite or higher. Capacity and status restrictions apply, and transferring the booking to another customer requires cancellation and a new booking.
Paid plans can take online payments through a connected Stripe or PayPal provider, or present offline payment instructions. CSV exports are available for bookings, attendances and customer data when a team needs reporting or migration.
Understand the offer
Pricing and getting started
The viewed Free tier supports free events only, with 50 booking transactions per month, one team member and one page. A basket with multiple attendees is one booking transaction for the allowance, so booking volume and attendance volume should be estimated separately.
Lite lists 300 bookings per month and adds paid bookings and transfers. Standard lists 800 bookings and adds reminders, waiting lists and attendance tracking. Plus lists 1,800 bookings. Page and team-member allowances rise with the tiers; Enterprise is bespoke.
The captured Canadian-dollar monthly display showed Lite at C$20, Standard at C$35 and Plus at C$65, with a separate yearly billing choice. Confirm the currency, tax, renewal cadence and exact current amount in checkout; online payments add provider processing fees.
Bookwhen advertises a two-week premium trial without a card, followed by a Free-plan transition. Test any paid event and automation needs before trial expiry; Free is limited to free events.
Look a little closer
Before you choose
Create a fictional class entry with two ticket types and a small overall capacity. Reserve more than one ticket in a sample basket and check the remaining capacity, per-ticket inventory and per-booking maximum.
If cancellations matter, test the allowed transfer path with a fictional booking. Verify the target date has space, the customer sees the expected notice, and a different customer would need a cancellation and new booking.
On Standard or higher, rehearse a full session and a reopened space. Check the waitlist offer window, next-person notice and course-date scope rather than assuming one waitlist covers an entire course.
Before charging attendees, compare online provider processing costs with your offline-payment process. Confirm the current plan, localized currency, billing cadence, trial transition and expected transaction count.
Export a small authorized CSV sample of bookings and attendees to check field coverage and any personal-data handling needed for reporting or migration.
10 distinct sources behind this profile. Research observed Oct 21, 2026. Features and offers can change.
View sources and research →
